Many institutions have relationships with other institutions such as universities and colleges both within the UK and overseas. Knowing whether staff and students at these institutions can or can't access the resources you subscribe to can be confusing, especially when access to library resources wasn't the main consideration of those people putting these arrangements in place.
We have developed a Transnational education licensing service and licensing framework to help with this, implemented following a Pilot phase from August 2017 to July 2018.
In 2018, we changed the definition of Authorised User in our licence to specify that students should be "registered" with the subscribing UK institution. This aligns our wording with that of the HESA Aggregate Offshore record (HESA AOR) and is intended to address the question of whether overseas users may be included in the licence as Authorised Users or whether they are Additional Authorised Users. The HESA AOR is completed by staff at HEIs and is a common source of authority across the sector.
|Registered at reporting provider - studying overseas for UK HEP award at overseas campus of reporting provider
||Registered at reporting provider - studying overseas for UK HEP award other than at an overseas campus of reporting provider
||Registered at reporting provider - distance, flexible and distributed learning for UK HEP award where the location of the student is known to be overseas.
||Registered at overseas partner organisation - studying overseas for an award of the reporting provider
||Any other student studying overseas for an award of the reporting provider
"Registered" in the HESA AOR Codes 1, 2 and 3 is a term defined by the English, Scottish and Welsh funding councils. Each funding body has agreed to adopt a common definition of "registered" following the HESA Data Futures Project:
"A student registration is a binding agreement between a student and an organisation for the delivery of educational services, within the meaning of 'Stage 3: enrolment stage' in the Competition and Markets Authority's advice for HE providers on consumer protection law."
Jisc Collections has identified that users reported as "registered at reporting provider" in Codes 1, 2 and 3 of the HESA AOR are aligned to the definition of Authorised User in Jisc Collections' licence agreements. We have identified that users reported in Codes 4 and 5 are almost certainly Additional Authorised Users, not included in the licence agreement accepted by the HEI as licensee, because the registration is either at the overseas partner or does not apply at all.
At a local level, institutions may use different terminology to mean their students are registered (e.g. "enrolled"), but for the purposes of consistent licensing across the sector, we have adopted the common HESA AOR terminology of "registered".
If your institution awards honorary fellowships to overseas academics under the CARA programme and they have the same status as your faculty staff, they can be considered Authorised Users under Jisc licences.